selling review management

Selling Review Management: How To Get Your Agency’s Foot In The Door

Learn how selling review management to local businesses can open up opportunities for your digital marketing agency to sell your other services.
Reading Time: 3 minutes

Updated: 11/12/19

With the changing relationships between local businesses and digital marketing agencies, has selling review management become more challenging or is it an untapped gateway to offering your other services?

Agencies are no longer seen by most clients as one-stop digital marketing shops. According to pundits, the "Agency of Record" has died a slow and painful death. That sounds depessing and ominous when you're in the weeds, helping your existing roster with web design, SEO, lead generation, social media or a full comprehensive suite of digital marketing services.

The claim these days is that agency services are modular.

One agency to manage search, another for reputation management, another for PR. What's worse, the barrier for entry is so low, that almost anyone can start their own agency.

New competitors come with unintended consequences

The digital marketing agency landscape is a convoluted mess.

The upper echelon of agency life forces firms to complete large amounts of spec work. Clients approach agencies with a laissez-faire attitude. Do free work for the chance to win... more paid work. Spec work has trickled down via design contests.

A cattle call that forces amateurs and professionals into the same muddy pen.

As an agency you're forced to deal with a variety of depressing and incredibly unfair expectations (e.g. SEO agencies that guarantee rankings or traffic). What's worse, most agencies accept these disturbing changes. They don't do it because they have to, they do it because they can't keep the lights on if they don't.

There's nothing special or unique about these agencies.

Which is precisely why most agencies are abused and mistreated by clients. There's no way to tell agencies apart. So clients construct their own abusive set of rules to get the results they want from their agencies.

  • SEO agencies are expected to provide spec work and compete in “design contests” (on the design / content marketing side) to win clients
  • Clients profit from an agency-created brand, campaign or product indefinitely. Agencies get nothing
  • Agencies are automatically expected to give away the intellectual property they create
  • More and more clients demand to know agency costs and other proprietary data – without assurances of how that data will be used
  • This creates an environment where agencies are treated and paid for like utilities
  • Clients are unwilling to pay for value, demanding to pay a rate that’s just above cost
  • Agencies and clients aren’t aligned. Clients want to minimize hourly billings, agencies want to maximize billings
  • Modular services and hyperspecialization erode profit margins overall
  • A hyper competitive landscape and a lack of uniqueness means ex-employees become agency competitors. This erodes profit margins further
  • Agencies, as knowledge workers, are purchased via a list of specs, and treated by clients like an assembly line product

The problems above, specifically hyperspecialization, mean clients are less interested in upsells, right?

Actually, no.

Clients care about the same things they've always cared about.

Uniqueness and results.

Clients in general and decision makers in particularly don't care all that much about specialization. Most don't care about modular services or any of the other problems I've just mentioned. Does that mean these problems don't exist?

If you're running an agency, you know these problems exist

What exactly are you supposed to do?

It's tough to get clients to go for the big project or national campaign. It's not as easy to get a bigger piece of the pie anymore. These problems, specifically hyperspecialization, are getting worse.


There's a growing shortage of knowledgeable experts.

See for yourself.

What we have here is a meta problem.

Hyperspecialization is being touted as the wave of the future, but it's creating an even bigger problem. There will soon be a shortage of knowledgeable experts. Your clients need an advisor with an A-to-Z understanding of their situation.

They need you.

This is the situation for many agencies. Agencies are much more capable than clients realize. Agency typecasting means clients are far less likely to get the outcomes they actually want. Instead of relying on a few agencies with deep knowledge and a broad range of expertise (such as yourself), clients are cobbling large groups of "specialists" together.

There are two common routes agencies can take.

·   Industry specialization: Focusing on a specific niche (e.g outdoor, financial or ecommerce review management) gives you a deep level of knowledge and expertise.

·   Service specialization: Deep specialty in specific service areas (e.g. crisis management, review outreach) means you’re able to attract clients in need of a very specific skill set. This makes it easier to establish genuine uniqueness.

Specialize to get your foot in the door

Generalize to keep your clients profitable and satisfied.

There are quite a few services you can use to get your agency's foot in the door. But the focus word here is quick win. If you want to attract your client's attention and work your way into a generalist role, you'll need to generate results quickly.

Clients are naturally skeptical.

Online reviews are clear. It's easy for customers to make the mental connection. The more reviews they get, the more customers they receive. It's simple and straightforward.
Here's why we recommend online review management and marketing.

· Reviews immediately boosts your client's conversion rates. Research shows 50 or more positive reviews translates to a 4.6 percent increase in conversion rates. Four or more negative reviews and your clients may lose as much as 70 percent of their potential customers.

· A no/low quality review portfolio translates to significant drop in sales. 87 percent of customers won't even consider a business with low ratings.

· It has mainstream appeal. Online reviews are ubiquitous. Most people understand the value of an online review. The easier it is to generate quality reviews, the quicker the win.

· No extra/hidden fees. Clients don't have to increase their ad spend. They don't have to pay your fees on top of that. It's easy to understand so it's easier to sell.

Online review management delivers clients quick wins.

Attract more positive reviews and your client's conversion rate shoots up. Bury your client's negative reviews and their conversion rates go up. Promote positive reviews to your client's customers via advertising/remarketing and their conversion rate goes up.

Get their existing customers to share their story and you have the potential to dramatically boost your client's revenue. With the right approach you can help clients 2x, 4x or even 10x their business.

No other marketing channel offers such a dramatic lift in such a short amount of time.

Here's how you do it.

Step #1: Define your audience

Clients aren't created equal.

You'll need to identify the clients you're looking for that will best serve your agency. You'll need to define the criteria you're looking for ahead of time, so you're able to qualify or disqualify candidates who aren't a good fit.

Here's why this is crucial.

Some of your prospects won't be a good fit for your agency. Many of these clients are dangerous because they'll want to work with your agency anyway. If they're not a fit, it's a good idea to reject them. Any failure on your part invites negative reviews from this previously eager prospect.

"If they're not a fit, it's best to quit."

Here's a sample list of criteria you can use to identify the kinds of clients you're looking for.

client qualification criteria

See what I mean?

The criteria are examples. You'll need to customize the list of criteria you feel is most important to your agency. Here's the tricky part about your list of criteria - it's iterative. For example, large companies like Accenture have revenue minimums of $2 billion or more. You can't be their client if you make less. As your agency grows, your list will change.

Step #2: Create a list of prospects

Your list of criteria defines your prospect list. You're looking for clients who fit most or all of the criteria you've laid out. It starts with a list of searches on mainstream or industry-specific platforms. You can use research tools like Owler, Manta,, Mattermark or Crunchbase and review platforms themselves (e.g., Google Reviews, Yelp, Facebook recommendations, etc.) to research target companies.

It's a good idea to target a specific industry first. This enables you to get acquainted with the desires, goals, fears and frustrations of the industry first, before you make your approach.

What about effort?

Effort is an important component of the prospect selection process. Let's say you're looking for hotel clients on TripAdvisor. You're looking for small hotels with a neutral to negative review profile. During your search you come across to prospects, both with disproportionate amount of negative reviews.

One hotel has images like this...

image of a hotel with poor reviews from TripAdvisor

And this.

image of a hotel with poor reviews, but doesn't look like a bad hotel from TripAdvisor

While the other hotel has images like these:

image of a hotel with mold growing on the walls and poor reviews from TripAdvisor

Yes, that's mold growing on the walls.

image of a broken phone jack in a hotel with poor reviews from TripAdvisor

Major electrical problems and deep-seated issues like the ones outlined in the review below.

poor review about bedbugs from TripAdvisor

The first hotel has promise. It's a newly renovated hotel, in a prime location. Management cares about the business and the property, and it's obvious that they're trying to turn things around. You're far more likely to make a difference with this client.

If you take this client on, they'll reflect well on your agency.

And the other hotel?

At this point, the sentiment is poor. There are hygiene issues, crime issues, electrical issues, safety issues - it's very unlikely that you'll be able to make a difference for this second hotel. If you choose to take them on, you're far more likely to harm your agency.

This is what I mean by effort.

As an agency, you need to be very circumspect with the clients you take on. What specifically does that mean? Prospects must earn your attention. They'll need to meet the predetermined criteria you've set and display the right amount of effort to receive your help.

Step #3: Create your account entry campaign

This is why I recommended that you focus on a specific industry to start. You are going to need to identify the desires, goals, fears, frustrations and problems of your target segment. If you focus your attention on a single industry to start, you'll find you're able to attract more clients and less time and with less effort.

Here's what you need for your account entry campaign.

1. A specific, local prospect. I'd recommend adding 5 to 10 prospects to your list at a time. You'll want to collect data on their business, review portfolios, objections present in reviews and anything else that's useful.

2. An irresistible offer. This offer is designed to do one thing: earn trust. Your irresistible offer should provide or solve your prospects' desires, goals, fears, frustrations and problems. Your offer should be transparent, low or no cost and focused on producing results quickly.

3. A set of ads and emails. You're going to need a variety of messages that communicate the value you can provide quickly and concisely. Each message should attract attention, stoked desire, and create action using a variety of psychological triggers.

4. Disqualifiers to remove poor prospects. These disqualifiers could be as simple as asking prospects to spend a small amount of money (as a way to gauge interest). You could also ask for more information than typical or private information you can verify. Whatever your decision, you'll need a way to disqualify prospects who aren't a fit.

Here's a concise example of what these steps could look like.

Prospect: Nick's Pizza

Irresistible offer: (a.) 15 to 30% increase in monthly orders, no charge. (b.) 3x your five star reviews in 45 days

Set of ads + emails: (a.) Use this free checklist to 3x your orders in 43 days! (b.) [customer] said X about you

Disqualifiers: e.g., Provide your name, email, duns number, direct number, EIN, a waiting list, or small fee

Here's how you could use these negative reviews to pitch a client who's willing to put in the effort.

Hi [Prospect Name,]

A reviewer by the name of [reviewer name] just posted this negative review about your business on BBB. This review will most likely appear in Google and Bing within 48 hours. It'll cost you business as soon as it does.

Here's a free [checklist - you'll want to use your downloaded checklist here] you can use to fix the problem, (no opt-in required).

Just grab it and go.

My name is [your first name, last name], I'm the [your title] at [your agency]. I can walk you through the steps you'll need to take to fix this.


[Your Signature]

See what I mean?

This is why I say it's compelling for your agency to lead with online review management and marketing services. It's an excellent way for you to establish your agency as a trusted advisor, a strategy you can use to expand your role with each of your clients.

Reviews keep your foot-in-the-door, if you know what you're doing

Clients are hounded by pitchmen. Salespeople and marketing generalists who don't know their client's business. These pitchmen are focused on their quotas rather than the needs of their clients. Clients have a dirty word for these pitchmen.


Solicitors muddy the waters. They make it harder for you to get through to potential clients. They create fear, skepticism, and distrust. How do you get an audience with potential clients?

Give them what they want.

Step #1: Connect your client's online reviews to what they want.

Create a list of their negative reviews, along with a list of customers who are willing to update or modify their review.

Survey a statistically significant sample of your client's customers. Use tools like Qualaroo and to conduct semi-automated phone interviews. or CrazyEgg to survey potential ecommerce clients.

Step #2: Give clients an irresistible offer that's risk free.

   Create a free tool that provides data on your client's online reviews. Outperform existing tools by creating a tool that's (a.) more in-depth (b.) better designed (c.) offers more data or (d.) creates more drama.

   Offer helpful online review lead magnets in the form of checklists, worksheets and guides. Minimize the workload. Make your lead magnets practical and useful.

   Create a custom reviewer profile, a helpful (quiz, tool, guide) that shows your clients which customers are most likely to write a negative review and which customers are willing to write a positive review.

   Create an Online Review Profit Calculator. A free resource that shows clients how to calculate the potential lift to their conversion rate. It can be focused on every 10, 50 or 200 reviews.

   Share a competitor performance survey outlining how client's competitors feel about their review portfolio, customer response rates and more.

Step #3: Use the topic, online reviews, to build a relationship. Then ask for the sale.

   Use education to attract clients. Educate customers with 10x content and you'll build a relationship. Maintain that relationship with more educational content and you'll build a database.

   Convert clients with information. Create an FAQ to answer logistical questions and objections. Create bullet points, guarantees, bonuses, urgency factors and risk reversals.

 Create an irresistible offer. Use your upfront research and your findings to create an offer prospective clients can't refuse (i.e. online review guarantee: 30 percent lift or we pay you X).

Step #4: Use problems to create upsell opportunities. Use solutions to widen the gap.

Identify hidden or ignored problems. Continue to find the hidden problems clients are ignoring, avoiding or denying.

Offer clients a solution to new problems. Present clients with a solution to their problems, make it easy to accept your help and desirable to do so.

Present the problem to clients before your introductory offer is complete.

Getting your foot in the door is simple, if you know what you're doing.

One your foot is in the door, you can truly start delivering those great results. We teamed up with the founders of ReputationLoop to deliver a great webinar on the 5 day proof of concept.

Check it out below:

Interested in learning more about selling reputation management?

Here are some other resources:

Your agency can be a specialist and generalist all at once

Hyperspecialization isn't the end of agencies as we know it.

It's simply changing.

Clients aren't fixated on specialization. Their focus isn't set exclusively on modular services. They're focused on the same things they've always focused on.


Specialize to get your foot in the door. You can specialize by industry, product or service. Use industry specialization to become the niche expert in your space.

Use online review management and marketing to deliver huge wins for your clients. Generalize, once you've achieved the results your clients want. Agencies are no longer seen by clients as one-stop shops. According to pundits, the "Agency of Record" has died a slow and painful death.

You can be the exception to the rule. Specialize, then generalize and you'll find the end is just a new beginning.

About the Author

Andrew McDermott

Andrew McDermott is the co-founder of HooktoWin. He shows entrepreneurs how to attract and win new customers.